Receiving accompanied orders to an overseas location is just the beginning. Each service has a family travel screening process for all family members traveling overseas. If a medical or educational need is identified and the service member is not enrolled in the Exceptional Family Member Program (or there have been substantial changes since enrollment), then he or she will need to complete the DD Form 2792 and DD Form 2792-1 for each family member who has an enrollable condition.
The losing family travel screening office forwards all of the family members' information to the gaining Military Treatment Facility and Department of Defense Education Activity area coordinator to determine if medical, early intervention or education services are available. If services are not available, the assignment personnel staff will determine if the service member needs to fulfill the assignment based on the needs of the service on an unaccompanied tour or see if another duty assignment is available.
Enrolling in the EFMP and providing accurate up-to-date information will help save time during the family travel screening process. If you are not enrolled and a family member is identified as having special needs during the family travel screening process, family travel screening will be put on hold until the enrollment process is completed. Please note that it is important that you are cleared for travel prior to arranging shipment of your household goods.
The DoDEA recommends the following for children going overseas who are receiving early intervention or special education services:
At least 30 days prior to your move, you should:
- Notify the school of your impending move and request a copy of your child's educational records (cumulative and private).
- Obtain a copy of your child's latest Individualized Education Program or Individual Family Service Plan.
- Obtain a copy of all assessment information used by the school to plan for your child's special needs.
- Obtain copies of pertinent medical records (both private and military).
- Meet with your child's teacher(s) and review the progress that has been made since the last IEP was developed. An alternative is to request written progress reports from your child's teacher(s) and other service providers.
- As appropriate, obtain information about adaptive equipment used by your child (such as hearing aids, braces, wheelchair, etc.).
- As appropriate, obtain information about assistive technology used by your child.
As you leave your duty station, you should:
- Take any special equipment, medical refills and supplies (for example, hearing aid batteries) that your child may need in the next two months.
- Hand-carry the information you collected about your child's educational programs. At a minimum, it is important to hand-carry a copy of the current Individualized Education Program or
- Individual Family Service Plan.
When you arrive at your new duty station, you should:
- If you child is receiving early intervention services, take a copy of your child's IFSP (that you hand-carried) to the installation Educational and Developmental Intervention Services office.
- Take the educational information (that you hand-carried), including your child's IEP and immunization records, with you when you enroll your child in the local school.
- Be sure to notify the new school that your child has special needs. Sign appropriate releases so that the new school can request official copies of your child's records.
- Request copies of any publications about the school's special education services.
It is easier for the receiving DoDEA school (or any stateside school) to start appropriate special education services for your child when you hand-carry important information about your child. The current IEP will be recognized by the Case Study Committee and interim services can be provided within days. Assessment information is used to help the committee determine your child's eligibility for special education according to DoDEA criteria.