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Child Care in Your Home Fee Assistance Pilot Program

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The Defense Department knows child care is critical for military families with children. Without safe and reliable care in place for their children, military parents can’t stay focused and mission ready. That’s why the department continues to expand the Child Care in Your Home fee assistance pilot program, formerly named In-Home Child Care Fee Assistance. This program helps military families who have determined that full-time child care in their home is the best solution to meet their needs.

Each pilot year, CCYH has evolved and expanded to better meet the needs of military families. For pilot year three, the department has added additional enhancements to help meet the child care needs of families.

Child Care in Your Home program details

The Child Care in Your Home fee assistance pilot program provides fee assistance to service members using in-home child care providers.

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Full-time care.

The program covers full-time child care for a minimum of 30 hours to a maximum of 60 hours weekly.

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Flexible hours and days.

This gives families with nontraditional schedules the flexibility to get care from in-home providers, like nannies, whenever they need it, including rotating shifts and weekends.

A third party administrator oversees the CCYH program administration of the five-year pilot program and:

  • Verifies service member and provider eligibility
  • Distributes fee assistance payments to approved providers
  • Ensures providers successfully complete and maintain current background check requirements
  • Provides information on tax requirements to parents operating as employers to an in-home care provider or employee
  • Ensures all in-home child care providers complete 32 hours of initial training covering topics like CPR and first aid, child abuse prevention, safe sleep practices, and care for children with special needs if needed

The provider and family must also commit to semi-annual monitoring for ongoing oversight following the initial orientation. Oversight visits will be with the CCYH provider when children are present.

Locations/regions covered under Child Care in Your Home fee assistance pilot program

The CCYH program is offered in the following locations with the highest demand and longest waitlists for child care: the National Capital Region; Hawaii; San Diego; Norfolk, Virginia; San Antonio; Colorado Springs, Colorado; Seattle/Tacoma, Washington; Jacksonville/Mayport, Florida; Fort Walton Beach, Florida; Fayetteville, North Carolina; and Las Vegas.

Military families currently on the waitlist or requesting child care via in the regions listed above are eligible to participate in the program. The Child Care in Your Home pilot program has a limited number of child care spaces in each identified region/location.

If families are not yet enrolled but need child care, they can create an account at and submit their request for care.

Eligible military families in the pilot regions listed above include:

  • Single or dual active-duty members
  • Single or dual Guard or reserve members on active duty
  • Active-duty members with a full-time working spouse
  • National Guard or reserve members on active duty with a full-time working spouse
  • Active-duty members with a spouse enrolled in a postsecondary institution on a full-time basis
  • National Guard or reserve members on active duty with a spouse enrolled in a postsecondary institution on a full-time basis

Child care provider eligibility

Child Care in Your Home providers must be eligible to work as a child care provider in the United States (e.g., be a U.S. citizen or lawful permanent resident) and:

  • Be at least 18 years of age
  • Hold a high school diploma or equivalent
  • Read, speak and write English
  • Comply with applicable employment laws, to include income tax regulations

Provider eligibility includes lawful permanent residents and family members:

  • A lawful permanent resident is a foreign-born person who may permanently live and work in the U.S. but is not yet a U.S. citizen. Talk with the DOD’s third party administrator for additional details about making this selection for care.
  • A family member is defined as a person who is related to each child by blood, marriage or adoption, such as an aunt, uncle, grandparent, great-grandparent, great-great-grandparent, first cousin, niece, nephew, grandniece, grandnephew, great-aunt, greatuncle or an older sibling. Family members must be at least 18 years of age.
  • A family member who serves as the child care provider in your home may not be the parent, stepparent or legal guardian of the child or children in care.
  • All providers, even those preselected by or related to the family, must complete all training and background check requirements established for the program.

Child Care in Your Home enhancements and changes in pilot year three impact and support military families in all CCYH regions/locations. These include:

  • Families are permitted to share a nanny/in-home provider through a Nanny Share Agreement.
  • CCYH providers may care for their own children in the service member’s home when there is a written agreement between the service member and the provider. For the health, safety and well-being of the children in care, under this agreement the child care ratio may not exceed six children to one adult. This may include no more than two infants or children considered incapable of self-preservation.
  • CCYH providers will be allowed to reside with the family when hired to provide child care services. Service members, as the employers, must follow the labor and tax laws when employing their live-in provider.
  • CCYH fee assistance is applied toward the child care fee only and will not include costs related to the provider residing at the service member’s home or residence.
  • The amount of fee assistance paid for each child is based on the family’s total family income and will not cover the entire cost of child care.

Families are responsible for finding their own in-home child care providers and may use the expanded child care service available through Military OneSource to search providers.

Children ages 6 weeks to 5 years are eligible for the CCYH fee assistance pilot program. School-age children ages 6-12 years are eligible only when their younger siblings are offered care and are then enrolled in CCYH. Fee assistance will conclude when the child turns 13 years of age. Families already enrolled in fee assistance who add a new or eligible child to their household, by birth or adoption, should add this child into their family profile. The newly added child will be included in the CCYH pilot program.

To ensure family safety, the DOD will require in-home child care providers to successfully pass the following requirements for background checks:

  1. Fingerprint-based FBI criminal history background check
  2. State criminal history repository check
  3. State child abuse and neglect repository
  4. State sex offender registry

Each in-home child care provider must complete 32 hours of training covering topics such as CPR and first aid, child abuse prevention, safe sleep practices, and care for children with special needs if needed.

In addition, families and providers participating in the program must agree to program oversight provided by the department’s third party administrator through home visits every six months.

Child Care in Your Home fee assistance is based on the child care fee only and will not cover any cost related to the provider residing at the service member’s home/residence. Since the provider fee assistance covers only a portion of the child care costs, each family is responsible for paying their CCYH provider all additional costs the fee assistance does not cover. Families are also responsible for covering fees associated with hiring the employee, conducting background checks and other fees that may arise outside of monthly child care costs. The third party administrator will make the fee assistance payment directly to the family’s selected provider.

The amount of fee assistance provided per child is based on:

  • The fee a family would pay if receiving care on the installation (based on total family income)
  • The monthly rate charged by the in-home provider
  • The cumulative provider rate cap determined for the fee assistance calculation

A customer care expert through our third party administrator can help each family understand its unique out-of-pocket fees.

Tax implications

The IRS identifies nannies and most household workers as employees (versus independent contractors) of the family for which they work. As an employer, the service member is responsible for paying Social Security and Medicare taxes. The program administrator will provide the service member information on tax-related requirements that must be considered when hiring an in-home provider. These requirements include:

  • Identifying and calculating taxes to withhold each pay period
  • Preparing year-end tax documents
  • Monitoring changes in household employment tax law

In addition to these requirements, it is highly recommended that service members consult with payroll and tax compliance experts. The administrator shall also provide information to the in-home provider on tax requirements for gross wages received. Depending on whether the fee assistance is considered taxable or non-taxable, as legislated by Congress, this may also include the in-home provider’s fee assistance income. Parents who employ care providers in their home can read more about these tax implications and find detailed information in the IRS publication, Household Employer’s Tax Guide.

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Reach out to Military OneSource tax consultants with any questions about in-home child care tax implications.

Learn more about program registration and fee assistance

For more information about military child care programs and to request fee assistance through the Child Care in Your Home fee assistance pilot program, visit

Additional child care solutions

If your region is not part of the program or your family is not eligible for the Child Care in Your Home fee assistance pilot program, the DOD provides a range of other child care solutions for your family including:

  •, the department’s request-for-care system and global database for families seeking affordable, accessible, and quality child care.
  • On-installation care, including child development centers, child care in certified Family Child Care homes, and before- and after-school care programs. Learn more about what child and youth program options are available to you and your family at
  • Military child care fee assistance. Fee assistance can be requested through the website for community-based or off-installation child care as well as Child Care in Your Home.
  • Free access to a subscription service that connects families with hourly care. Learn more about Military OneSource expanded hourly child care options.

If you have questions about military child care or would like assistance navigating the programs and options available to you, Military OneSource consultants are available 24/7/365 to help answer your questions and connect you with the resources you need. Call 800-342-9647, call us OCONUS or schedule a live chat.

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